Maarten Cleppe asking a question during Q&A at the GC Summit Belgium 2020

GC Summit Belgium 2020

  • Client: The Legal 500
  • Date: Thursday, February 20, 2020
  • Duration: 6 hours
  • Venue: Steigenberger Wiltcher’s, Brussels, Belgium
  • Assignment: The Legal 500’s GC Summit Belgium 2020 invited the most esteemed in-house counsel from the Benelux region’s most significant companies to discuss their changing roles as in-house leaders and the challenges, issues, and opportunities they are facing in 2020 and beyond. My assignment was to document the development of the summit covering the four different discussion panels, interventions from the audience, and networking moments.

People registering at the beginning of the GC Summit Belgium 2020
One of the sign banners of the GC Summit Belgium 2020 with people around it
Attendees networking before the GC Summit Belgium 2020 starts
Participants entering the conference room at the GC Summit Belgium 2020
Peter Tweedley, The Legal 500, giving the opening speech during the GC Summit Belgium 2020
Fatma Keskin, Zetes Industries, speaking at the discussion panel during the GC Summit Belgium 2020
Thibaut Grégoire, Mastercard, intervening during the discussion panel at the GC Summit Belgium 2020
The room overview at the Steigenberger Wiltcher's during the GC Summit Belgium 2020
Closeup of Dr Friedrich Popp, Debevoise & Plimpton, while speaking during the GC Summit Belgium 2020
Closeup of a ginger man in the audience listening to a speech during the GC Summit Belgium 2020
Hartmut Nedebock, GlaxoSmithKline Vaccines, talking at the discussion panel during the GC Summit Belgium 2020
Teresa Basile, The Estée Lauder Companies, intervenes at the discussion panel during the GC Summit Belgium 2020
David Dumont, Hunton Andrews Kurth, moderating a discussion panel during the GC Summit Belgium 2020
An attendee checks out the flyers from sponsors during the GC Summit Belgium 2020
Attendees networking during the coffee break at the GC Summit Belgium 2020
Attendee entering the conference room during the GC Summit Belgium 2020
Liesbeth Demuynk, ISS, intervenes during the discussion panel at the GC Summit Belgium 2020
Robrecht Coppens, Loyens & Loeff, talking during the discussion panel at the GC Summit Belgium 2020
Grégoire Jakhian, Loyens & Loeff, speaking at the podium during the GC Summit Belgium 2020
Overview of the conference room at the Steigenberger Wiltcher's during the GC Summit Belgium 2020
Maarten Cleppe, AXA, talking during the discussion panel at the GC Summit Belgium 2020
Inger Verhelst, Claeys & Engels, moderating a discussion panel during the GC Summit Belgium 2020
Closeup of a speaker moving his hand during the GC Summit Belgium 2020
Jean Baptiste Chavialle, Uber, speaking during the discussion panel at the GC Summit Belgium 2020
Maarten Cleppe asking a question during Q&A at the GC Summit Belgium 2020
Attendees networking, mingling and chatting at the end of the conference during the GC Summit Belgium 2020
Two attendees exchange cards at the end of the conference during the GC Summit Belgium 2020
Attendees in a circle talk and network at the end of the conference during the GC Summit Belgium 2020
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A group of students debating in a workshop during the Leaders for a Day in Brussels

5 common struggles when working with a photographer

Over the past six years, I had the chance to work as a photographer with many event organizers for all sorts of different types of events. An experience like this has allowed me to see and live everyday struggles event organizers have when working with photographers like myself. 

My idea with this article is to help you as an event organizer clear out these potential struggles off your way. And hopefully, ease your relationship with the photographer to increase the satisfaction factor of your collaboration.

Let’s check together some of the common questions/topics and how we can solve them.

1. Will the photographer deliver the pictures on time?

Before answering this question, have you evaluated when exactly you need the pictures of the event? Also, have you considered how many photos and for what purpose you need them? Some organizations require that during the occasion itself, the photographer delivers a small number of images for social media communication purposes. Others need pictures right after, and others need just one picture the day after for a press release. In most cases, the rest of the images are necessary only a couple of days after the event.

Once you have understood as an event organizer why, when, and how many pictures you need, you can communicate your request to the photographer in advance and avoid surprises, unfulfillment, or extra fees. Not all photographers offer by default to deliver pictures during the event or immediately after. If you need photos with particular urgency, specify very clearly your intentions in advance when communicating your requirements of service. 

2. Will the photographer cover the critical moments of the event?

To be sure that the photographer will be present taking pictures during the most critical moments of your event, my recommendation is to share the schedule/timeline and indicate which are the moments that need photos. Sometimes, an occasion doesn’t have a critical moment specified in the schedule, such as a surprise award or speech, and this is fine; however, make sure you communicate with the photographer the extra activity of the timeline, so they don’t miss it.

A good rule of thumbs is to share the plan of the day, and then when you meet the photographer, go through it and re-indicate any non-written surprise moments in the timeline. Make sure the photographer understands the schedule and its potential changes and free your mind!

3. Will the presence of the photographer be annoying to our guests?

I am a firm believer that photographers should be active observers instead of active participants when documenting an event. A professional event photographer should be smooth and move with delicacy to not disturb the audience attending the occasion. Several elements could potentially annoy your guests: usage of flash, the sound of the camera when clicking, and the movements of the photographer when going around the venue. 

If it is critically important that your guests don’t get distracted, my recommendation is to tell the photographer very clearly in advance that your event requires particular attention to distractions, and that you expect a discreet coverage. Once again, communication is critical.

4. Will the photographer be independent enough?

With so many things running through your head, the least you want is a photographer who needs constant guidance throughout the event. You need an independent person that can document the occasion effortlessly. 

To help yourself and the photographer, share with her/him as much information you have about the event as possible. Share everything from the schedule, speakers, venue, timings, surprises, among others, to help the photographer understand how things are happening so that she/he can be more independent while doing her/his work. Do not be afraid to share details, as it will make your life easier. No detail is unimportant.

5. The equipment of the photographer doesn’t look professional enough. Should I be worried?

The amount of photography gear out there is overwhelming, and we all have different tastes and requirements as photographers. If you did due diligence when selecting the photographer, then you should not be worried about what equipment they use to document your event. Having a big camera doesn’t mean you will get amazing pictures, and having a small camera doesn’t mean you will get bad images. Photography gear can sometimes be misleading, and you should be aware of that. 

Trust the professionals, and if you are curious, ask them about their gear and their preference for using specific equipment compared to other options you have seen from other photographers. If you know who you are dealing with, you shouldn’t be worried about the tools they use to achieve the results you like.

Final thoughts.

Constant struggles usually arise from a lack of communication with the photographer you are hiringTo avoid misunderstandings, be clear about what you want and expect, so you can align your expectations with the service you will obtain. Ultimately, the most important thing is that you are happy with the results and that you can use the pictures for your communication and marketing campaign.

Do you have other struggles when dealing with a professional event photographer? I would love to hear your advice! Leave a comment below or get in touch with me, and I’d be glad to adapt my article to make it better.

This article is part of a series related to the process of hiring a photographer from A to Z. I’ll be writing a new one every week, so be sure to come back, so you don’t miss what’s next. Thank you for your time!


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Hendrik Wüst giving a speech to a full room during the EU-China Connectivity event in Brussels

EU-China Connectivity: North Rhine-Westphalia as an important hub

  • Client: Duisport
  • Date: Monday, February 17, 2020
  • Duration: 3.5 hours
  • Venue: Representation of the State of North Rhine-Westphalia to the European Union, Brussels, Belgium
  • Assignment: The EU-China Connectivity event brought together key players from the EU-China trading partners for the European Union. The North Rhine-Westphalia has a central logistical position in the heart of Europe, especially through the Port of Duisburg (Duisport), which has developed into one of the most important hubs for China-Europe connections. My goal was to document with my photography the networking introduction, the speeches, discussion panel, and the walking dinner event at the end.

The stage showing the title of the conference: EU-China Connectivity
Attendees networking before the conference starts during the EU-China Connectivity event in Brussels
An overview of the networking area with attendees interacting during the EU-China Connectivity event in Brussels
A blond woman networking with other attendees during the EU-China Connectivity event in Brussels
An overview of the conference room with all attendees as the event starts during the EU-China Connectivity event
Hendrik Wüst, Minister of Transport of the State of North Rhine-Westphalia, during the EU-China Connectivity event in Brussels
People from the audience listening to a speech during the EU-China Connectivity event in Brussels
Hendrik Wüst giving a speech to a full room during the EU-China Connectivity event in Brussels
Erich Staake, CEO Duisburger Hafen AG (duisport), gives a speech during the EU-China Connectivity event in Brussels
Erich Staake closeup while giving a speech an during the EU-China Connectivity event in Brussels
Attendees listening carefully the speeches during the EU-China Connectivity event in Brussels
Members of the audience applauding after a speech finishes during the EU-China Connectivity event in Brussels
Sven Schulze, MEP, smiles in a discussion panel during the EU-China Connectivity event in Brussels
Till Hoppe, Handelsblatt, moderating a discussion panel during the EU-China Connectivity event in Brussels
Maja Bakran Marcich, DG MOVE, at a discussion panel during the EU-China Connectivity event in Brussels
Sven Schulze talking at a discussion panel during the EU-China Connectivity event in Brussels
The discussion panel during the EU-China Connectivity event in Brussels
Erich Staake speaking at the discussion panel during the EU-China Connectivity event in Brussels
A closeup of audience while attendee poses a question during the EU-China Connectivity event in Brussels
Closeup of Andreas Pinkwart while giving a speech during the EU-China Connectivity event in Brussels
Andreas Pinkwart giving a speech during the EU-China Connectivity event in Brussels
Group picture of panelists and speakers during the EU-China Connectivity event in Brussels
Attendees serving food from a buffet after the discussions during the EU-China Connectivity event in Brussels
A group of attendees networking while having a drink during the EU-China Connectivity event in Brussels
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Boris Iarochevitch, EEAS, giving an interview during the 9th meeting of the WGECC in Brussels

9th meeting of the EU-Central Asia WGECC - Day 2

  • Client: Communication Package
  • Date: Thursday, February 13, 2020
  • Duration: 6 hours
  • Venue: Steigenberger Wiltcher’s, Brussels, Belgium
  • Assignment: The 9th meeting of the EU-Central Asia Working Group on Environment and Climate Change (WGECC) was a high-level conference happening in Brussels. The aim of the conference was to speak about Environmental Governance, Circular Economy and Sustainable Consumption and Production, Climate Change Adaptation and mitigation, Water Resources Management, and Cross-Cutting Issues. The project aims to enhance the environment, climate change, and water policies at national levels in Central Asia through approximation to EU standards and to promote investments in relevant sectors to contribute to measurable reductions in man-made pollution, including CO2 emission. My goal was to document the ambiance, the interventions, and speakers during the two-day conference. These are the pictures from day two. Check here the pictures from day one.

Attendees registering in the morning during the 9th meeting of the WGECC in Brussels
Luca Perez, Directorate-General for Environment, European Commission, during the 9th meeting of the WGECC in Brussels
Closeup of a man who listens to the presentations during the 9th meeting of the WGECC in Brussels
The discussion panel sitting in the presentation table during the 9th meeting of the WGECC in Brussels
Susanne Lindahl, EU Commission, gives a speech during the 9th meeting of the WGECC in Brussels
Sarangoo Radnaaragchaa, UNECE, gives a presentation during the 9th meeting of the WGECC in Brussels
Ralf Ernst, OSCE, gives a speech during the 9th meeting of the WGECC in Brussels
Urvaksh D. Patel, Green Climate Fund, gives a presentation during the 9th meeting of the WGECC in Brussels
Audience applauding after the discussion panel during the 9th meeting of the WGECC in Brussels
Boris Iarochevitch, EEAS, giving an interview during the 9th meeting of the WGECC in Brussels
John Bryant Collier, World Bank, gives a presentation during the 9th meeting of the WGECC in Brussels
Zafar Makhmudov gives a presentation during the 9th meeting of the WGECC in Brussels
A woman from the audience listen carefully to a speech during the 9th meeting of the WGECC in Brussels
Alessandra Lepore, DEVCO, gives a speech during the 9th meeting of the WGECC in Brussels
Valts Vilnītis, WECOOP, gives a speech during the 9th meeting of the WGECC in Brussels
Mareike Well giving a speech during the 9th meeting of the WGECC in Brussels
Attendees networking exchanging business cards during the 9th meeting of the WGECC in Brussels
Lunch break people networking during the 9th meeting of the WGECC in Brussels
Attendees networking during the lunch break during the 9th meeting of the WGECC in Brussels
Alessandra Fidanza giving a speech during the 9th meeting of the WGECC in Brussels
Giovanni Brunelli giving a speech during the 9th meeting of the WGECC in Brussels
Johannes Stenbaek Madsen giving a speech during the 9th meeting of the WGECC in Brussels
Closeup of the brochure of the event during the 9th meeting of the WGECC in Brussels
A woman raises her hand to pose a question during the 9th meeting of the WGECC in Brussels
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Attendees talking and networking in the conference room during the 9th meeting of the WGECC in Brussels

9th meeting of the EU-Central Asia WGECC - Day 1

  • Client: Communication Package
  • Date: Wednesday, February 12, 2020
  • Duration: 6 hours
  • Venue: Steigenberger Wiltcher’s, Brussels, Belgium
  • Assignment: The 9th meeting of the EU-Central Asia Working Group on Environment and Climate Change (WGECC) was a high-level conference happening in Brussels. The aim of the conference was to speak about Environmental Governance, Circular Economy and Sustainable Consumption and Production, Climate Change Adaptation and mitigation, Water Resources Management, and Cross-Cutting Issues. The project aims to enhance the environment, climate change, and water policies at national levels in Central Asia through approximation to EU standards and to promote investments in relevant sectors to contribute to measurable reductions in man-made pollution, including CO2 emission. My goal was to document the ambiance, the interventions, and speakers during the two-day conference. These are the pictures from day one. Check here the pictures from day two.

Attendees walking towards the conference room during the 9th meeting of the WGECC in Brussels
An attendee gets a goodie bag when registering during the 9th meeting of the WGECC in Brussels
Attendees entering the conference room during the 9th meeting of the WGECC in Brussels
Attendees introducing each other before the start of the 9th meeting of the WGECC in Brussels
Attendees talking and networking in the conference room during the 9th meeting of the WGECC in Brussels
Giovanni Brunelli speaking during the 9th meeting of the WGECC in Brussels
Peter Burian giving a speech during the 9th meeting of the WGECC in Brussels
View of the room at the steigenberger wiltcher's during the 9th meeting of the WGECC in Brussels
Chingiz Aidarbekov gives a presentation during the 9th meeting of the WGECC in Brussels
The audience in the conference room at the steigenberger wiltcher’s during the 9th meeting of the WGECC in Brussels
Astrid Schomaker gives a speech during the 9th meeting of the WGECC in Brussels
Elina Bardram gives a speech during the 9th meeting of the WGECC in Brussels
Closeup of an attendee carefully listening to a speech during the 9th meeting of the WGECC in Brussels
Olzhas Agabekov gives a speech during the 9th meeting of the WGECC in Brussels
Closeup of the program hold by a participant during the 9th meeting of the WGECC in Brussels
Andrzej Januszewski giving a speech during the 9th meeting of the WGECC in Brussels
Peter Burian during an interview during the 9th meeting of the WGECC in Brussels
Stine Rasmussen, European Commission, gives a speech during the 9th meeting of the WGECC in Brussels
Monika Zsigri gives a speech during the 9th meeting of the WGECC in Brussels
A man giving a speech using microphone during the 9th meeting of the WGECC in Brussels
Closeup of a man while speaking wearing glasses during the 9th meeting of the WGECC in Brussels
Aizada Kiiazova giving a presentation during the 9th meeting of the WGECC in Brussels
Closeup of an attendee listening to a presentation during the 9th meeting of the WGECC in Brussels
Mahmad Safarov gives a speech during the 9th meeting of the WGECC in Brussels
Magtymguly Akmyradov gives a presentation during the 9th meeting of the WGECC in Brussels
Two members of the audience speaking with each other during the 9th meeting of the WGECC in Brussels
Tolegen Abdulgaziev giving a presentation during the 9th meeting of the WGECC in Brussels
Family picture all participants during the 9th meeting of the WGECC in Brussels
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Guests looking by the window during an event at the Palais d'Egmont in Brussels

How to recognize a professional event photographer?

When you are in the process of hiring a photographer for your event, you may have what you think is the best candidate, and then start noticing some things that are a bit off. How do you know you are dealing with a professional event photographer and that you are not making a mistake by hiring them? 

In this article, I want to show you some clear signs you should pay attention to, so you can identify a professional event photographer from the rest.

1. The photographer has a broad event portfolio.

I have talked in the past about the importance of seeing a relevant event portfolio before hiring a photographer. If you cannot spot enough pictures representing what you are looking for, you might be making a blind date approach with them. One of the solutions is to understand if the portfolio is extensive enough, representing situations similar to what you would like to obtain for your event.

2. Check out the technical aspect of the images.

It is a good practice to check out the images you see with a more critical eye and observe if the photographer has the technical skills your event requires. More often than not, I encounter portfolios with loads of technical problems in the pictures. You should be aware of anything from lousy lightning, odd compositions, unsharp images, and out of focus images before hiring them. If you have no experience with photography, refer to a friend or colleague who may be into the topic, and then ask their opinion about the technical aspect of the portfolio you are checking out.

3. Can you see full event reportages?

I believe a professional photographer can get high-quality images from an event from beginning to end. A portfolio can be deceiving because it only highlights the best they have in their all-time repertoire, however, seeing the coverage of a singular event can tell you a lot about their approach, style, and experience. If you can dig deeper into a unique photo-coverage case they have done previously, and you like it, you can be reassured they know what they are doing.

4. Clear and professional communication at all stages.

Communications are everything. When a photographer is transparent, respectful, knowledgable, and speaks your professional tone, then you know you are dealing with a pro. If you get a weird impression from the way they speak and communicate with you from the beginning, there is a high chance this will not improve later. We often ignore how we feel about someone because of societal standards, so try to listen to your gut and avoid getting bad surprises later because you decided to ignore the signs.

5. Clear conditions and pricing.

When you deal with professionals from any field of expertise, you will encounter a well prepared and transparent set of terms and conditions about your work collaboration. A professional photographer should be able to give you a full set of conditions and pricing you can rely on when hiring them. When the terms of your partnership with the photographer are not clear, you cannot know what to expect, and you might be very disappointed and frustrated with the outcome of your collaboration. You can always try to ask these nine helpful questions before hiring them.

6. The photographer offers copyrights usage.

Professional photographers talk copyrights and explain to you clearly how you can use and exploit their pictures. When a photographer doesn’t speak about copyrights, you should raise a red flag and try to clarify the usage rights of the images. I will talk more in detail about copyrights in the future, but in the meantime, know this: Copyrights are as relevant as the pictures themselves, and you should know the usage rights of the images you will be obtaining.

Final thoughts.

You might not be looking for a professional photographer and only care about having lovely memories of your event. However, paying attention to these signs can help you identify the right photographer for your event and avoid ugly surprises in the future. Ultimately, the most important thing is that you are happy with the results and that you can use the pictures for your communication and marketing campaign.

Do you look at other signs to recognize a professional event photographer? I would love to hear your advice! Leave a comment below or get in touch with me, and I’d be glad to adapt my article to make it better.

This article is part of a series related to the process of hiring a photographer from A to Z. I’ll be writing a new one every week, so be sure to come back, so you don’t miss what’s next. Thank you for your time!


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Group picture of all participants during the Solina Leadership Team Conference at Château du Lac

Solina Leadership Team Conference - Château du Lac

  • Client: Solina Group
  • Date: Thursday, February 6, 2020
  • Duration: 1 hour
  • Venue: Château du Lac, Genval, Belgium
  • Assignment: The Solina Leadership Team Conference gathered 100 Solina Leaders/Managers from more than 15 countries to boost their entrepreneurial and creative enthusiasm in a two-day event at the beautiful Château du Lac in Genval. My role was to take pictures of the last moments of the conference, capture the winning teams, and take a group picture involving all participants.

Receiving prize during the Solina Leadership Team Conference at Château du Lac
A team celebrates winning a prize during the Solina Leadership Team Conference at Château du Lac
A team singing on stage during the Solina Leadership Team Conference at Château du Lac
Presenters introducing a prize during the Solina Leadership Team Conference at Château du Lac
Presenters on stage during the Solina Leadership Team Conference at Château du Lac
A team posing on stage for winning a prize during the Solina Leadership Team Conference at Château du Lac
A woman presenter announcing a winner during the Solina Leadership Team Conference at Château du Lac
The winning team posing on stage during the Solina Leadership Team Conference at Château du Lac
Charlie Coode closing remarks during the Solina Leadership Team Conference at Château du Lac
Charlie Coode on stage during the Solina Leadership Team Conference at Château du Lac
Presenter closing remarks during the Solina Leadership Team Conference at Château du Lac
Group picture of all participants during the Solina Leadership Team Conference at Château du Lac
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A girl taking a photo of a cheese selection during an event for Hispania Brussels

9 Questions to ask before hiring an event photographer

You are organizing an event, and you know you need a professional photographer to come and document it. You have gone through a list of potential candidates, and you have started having conversations, negotiating, and discussing the conditions and expectations. You are on the verge of deciding who to hire, but maybe things are not 100% clear yet about what to expect. 

In this article, I want to help you go through some of the most common questions you should consider asking when hiring a photographer for your event. Let’s check them one by one and see why they are essential to evaluate and have the answer before you hire them.

1. When will you deliver the pictures?

When you buy an article online, you get an estimation of when you should get it. As with any other service, you should get an idea of when you are supposed to obtain the pictures. The photographer then should be able to provide you with an estimated date of delivery of the photographs. 

A typical example is within five business days after the event finishes, but this may vary. If you are comfortable with the proposed day, then all is good, otherwise, try to renegotiate the terms to see if you can get the pictures faster when you need to have them. A word of advice, the quicker you want the photos, the more the budget could increase, but this might depend on the photographer.

2. How do you send the images?

In the past, we would get pictures delivered via USB drives and even CDs. Nowadays, with high-speed internet and online services, the best and easiest solution for almost all cases is sending the pictures via an online service. Some common examples could be WeTransfer, Google Drive, Amazon Cloud, and Dropbox, to name a few. 

Nevertheless, make sure it is clear to you how you will obtain the images to avoid any trouble of delivery due to technological limitations. Some people cannot access Dropbox or open ZIP files from their office computer, for example. If you know in advance how you will receive the pictures, then you know if you should inform the photographer about your technological constraints, and look for another way that suits you best.

3. In which format do you provide the photos?

The format of a picture can mean several things: file format (extension), size, aspect ratio, among others. Usually, you will get JPG files, ready to use on your website or printing materials. However, to avoid surprises, make sure you are receiving JPGs, especially if that’s what you expect. 

It is relevant to know that JPGs can vary in size, and they can take a lot of your computer storage. High-resolution files are more substantial in size, and you will be able to use them for printing; at the same time, they are not ideal for WEB usage. If you wish to use the images online (social sharing or website), then make sure you will get ready-to-use smaller versions JPGs alongside the high-resolution JPGs.

For the ratio, I dare to say the most common is a 3:2 ratio, and not 4:3 or 1:1. If you have special ratio requirements, be sure to communicate it with the photographer. Click here to know more about aspect ratios.

4. How many pictures will we get?

Although knowing the exact amount of images you will get is highly improbable, you can still ask and have an approximate idea. The number of pictures you will get for an event coverage will vary depending on the approach of the photographer. Some photographers, for example, commit to a minimum of deliverable photos, let’s say 30 pictures per hour of service, and the number then can always increase. Most often than not, you will get a selection of the best moments, and not every single taken photo during the event.

5. Are the pictures retouched?

Retouching pictures should be an intrinsic aspect of the treatment process of the photographer. In other words, photographers should take the time to retouch the photos taken during an event, and provide you with the best quality outcome possible. If they are not able to say anything about the retouching aspect, I would strongly advise you to clarify it, and understand if you should expect this or not. The retouching process should not be an aggressive and modifying one, but rather an enhancing and correcting one.

6. Do you add watermarks?

Watermarks, who uses them anyway? Many photographers indeed! Be aware that if you do not wish to have annoying watermarks on your final pictures, which is probably the case, you should clarify it with the photographer. A great way to know if they use watermarks is merely looking at their online portfolio.

7. How can we use the pictures?

The usage of the pictures is a topic for a whole article on its own. Nevertheless, let me tell you a word that goes unnoticed more often than not: Copyrights. To avoid getting into discussions in the future, or even legal fights with an author, be sure it is clear where and how you can use the pictures you are getting. The more rights and possibilities you want to have, the more expensive the copyrights will get. If a photographer doesn’t clarify copyrights usage, be sure to ask about it, and avoid living on accident.

8. Can you provide an invoice?

Getting an invoice should be the norm, without a doubt, but there are cases in which a photographer doesn’t have a way to provide you with a legal form of receipt. If this is the case, you may find yourself in an uncomfortable situation in which you cannot legally declare an expense you had. An invoice is particularly relevant for companies requiring photography services, though. If the legal status of the photographer is unclear (they do not have a legal entity business behind their shop), then you should probably consider hiring someone else.

9. Do you back up the images?

Last but not least, you should be able to know if the photographer will be able to keep the pictures in storage for you. If, for whatever reason, you need to get the images from the photographer again, be sure to know you if you can do so. Some photographers will charge extra fees for the storage of your event pictures.

Final thoughts.

Hiring a photographer shouldn’t be a painful process, and I hope these tips help you find the best photographer for your event. Ultimately, the most important thing is that you are happy with the results and that you can use the pictures for your communication and marketing campaign.

Do you have other questions you think are relevant before hiring a photographer? I would love to hear your advice! Leave a comment below or get in touch with me, and I’d be glad to adapt my article to make it better.

This article is part of a series related to the process of hiring a photographer from A to Z. I’ll be writing a new one every week, so be sure to come back, so you don’t miss what’s next. Thank you for your time!


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